| Conferences,
Meetings and Conventions
Online Events' optional Planning Service is an excellent
way to set your next event rolling. Typically, clients
choose the level of service required, depending on such
factors as their own internal capabilities, time availability,
or budget. Online Events plans for success.
Planning a conference for dozens, or thousands, of participants
can be an overwhelming task: scheduling, budgeting,
negotiating with vendors, managing details, working
with committees, tracking attendance, reporting, evaluating,
and getting it all done on time and under budget!
To let Online Events worry about
the details, click here <<
contact >> for an e-form.
Venue
Finders®
An excellent time-saving
tool, Venue Finders is the power of information. At
the very least, clients discover we provide the information
to make informed decisions about venues and the associated
charges, functions & events, audio-visual hire,
plus so much more.
The key is we are like
a travel agent that spevialises in conferences. <<
Venue Finders>>
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| Consider
the benefits in having these functions totally organised:
Logistics
of Meeting Planning
- Function space assignment and appropriate
room setup
- Audiovisual needs
- Phone lines
- Office equipment
- Theme parties
- Security arrangements
- Signage ordering and placement
- Floor plan design
- Guest amenities
- Floral arrangements
- Entertainment
- Photographers
- Translators
- Registration personnel
- Audio taping
Food and
Beverage - Meeting Planning
Quantity - OEA has developed formulas
over the years to assist in determining what is the
correct quantity of food and beverage to order for each
of your events. This applies to coffee breaks, continental
breakfasts and receptions.
Quality - OEA meeting planners are
trained to select menus that fit each group's needs
while at the same time providing variety and taste.
Budget;
we can keep your
food and beverage budget under control through:
- careful pre-ordering based on OEA
formulas
- negotiating
- accurate guarantees
- on-site monitoring and inventorying
practices
Suppliers
We can assist with so many of your
supplier needs:
- Locate and research suppliers
- Prepare RFPs
- Review proposals
- Negotiate
- Create comparison grid of various
proposals
- Make recommendations based on research
- Assist in contract review
- Manage pre-planning and on-site
service
- Review final bill
Monitoring Expenses
Your meeting planning expenses will
be controlled though:
- the initial negotiation of a facility
contract
- supplier negotiations
- calculated food and beverage ordering
- carefully monitored food and beverage
guarantees
- bill review
- managing attrition fees
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